Careers

The Construction Administrator I serves as a reliable liaison between the design team, the owner, and the contractor and is responsible for administering the construction contract for projects small to medium in size, complexity, and of various construction types. Assists more senior Construction Administration personnel on providing Construction Phase services on a variety of projects, leading to providing those services individually on smaller projects. Assists and carries out construction phase services including jobsite visits, submittal review, RFI responses, pay application review and project close out. Works directly with the project manager, architects, consultants, and other technical personnel in understanding and effectively interpreting the Contract Documents and provides support for changes to those documents during construction. Gains a working knowledge of project management systems. Accepts instruction and mentoring from more senior CA staff. Forms a positive working relationship with the Contractor, Owner, and design team.

ESSENTIAL DUTIES + RESPONSIBILITIES

• Communication: Builds and maintain effective working relationships and communications with all stakeholders” (such as owners, project managers and other staff, consultants, contractors, and others).

• Teamwork:

  • Exude a diplomatic, open-minded, fair, calm, responsive, and professional demeanor at all times.

  • Confer with CA-II and/or Senior CA before acting if uncertain what is required by the construction contract.

• Proposals:

  • Review and provide feedback on proposals and contracts as requested by Project Manager, Principal or Partner.

  • Assist in determining project-specific information including overall project scope, fee estimating, and project scheduling.

• Design/Documentation Phase Involvement:

  • Review drawings and specifications for quality, completeness, coordination, and constructability both internally and with consultant documents.

  • Actively participate in design and production meetings as requested by the Project Manager, Principal or Partner.

  • Ensure internal quality control and quality assurance is adhered to through the life of the project as requested by Project Manager, Principal or Partner.

• Construction Administration Phase:

  • Responsible for administering the construction contract per the executed Owner/Architect agreement and as may be amended by the General/Supplementary Conditions sections included in Division 00 of the respective Project Manual.

  • Review and provide feedback on construction cost estimates, change orders and construction schedules.

  • Perform field observations, construction observation activities and attend OAC meetings in person.

  • Confer with design team to discuss project issues and formulate solutions for resolution.

  • Review, coordinate, and distribute proposal requests and other AIA or administrative documentation as needed.

  • Actively participates in project close out including punch list, reviewing final application for payment and preparation of January 2024 the certificate of substantial completion.

  • Review and take appropriate action on submittals, RFI’s, substitution requests, and pay applications.

  • Keep firm partners, project managers, and owners informed of project activities.

• Abide by and fully support compliance with all firm policies and maintain daily attendance reliability in the office, or as assigned, and in accordance with policies.

• Performance of other related duties as assigned.

REQUIRED KNOWLEDGE + SKILLS

• Job Knowledge:

  • Strong attention to detail and ability to perform each essential duty and responsibility effectively.

  • Established organizational and multi-tasking skills and ability to accomplish tasks under strict deadlines.

  • Strong leadership and communication skills, including verbal, written and technology-based communications.

  • Ability to work effectively individually and/or in a team atmosphere.

  • Excellent problem-solving, negotiation and consultation skills and the ability to take appropriate decisive action.

  • Advanced knowledge of architectural building systems, construction methodology, design, trends, material application, sustainability, integrated design, and LEED guidelines.

  • Demonstrated ability to mentor and lead others by example.

  • Knowledge of successful pre-project planning and ability to identify and mitigate risks.

  • Available for travel, works hours as required to meet training and project requirements/deadlines.

• Technology:

  • Strong proficiency in Bluebeam, MS Office (Outlook, Word, Excel, & Teams), and Tonic preferred.

  • Working knowledge of AutoCAD, MS Project, Sketchup, Deltek Vision and Revit/BIM360 preferred.

  • Experience with Procore, Teambinder, Tonic and/or other construction management software’s preferred.

• Growth:

  • Focused on learning, observing, and teaching.

  • Continue learning office documentation and preferred design software through mentorship and on own.

  • Follow direction but also engage in individual growth by getting involved with and beyond the firm to improve personal skillsets (Blueprints, Lunch-and-learns, AIA, etc.).

PHYSICAL + MENTAL + WORK ENVIRONMENT REQUIREMENTS

• Daily sedentary work in the office and/or at the jobsite for prolonged periods in a stationary position, often standing or sitting at a desk and/or working on a tablet, computer, or other device.

• Daily device operation requiring repetitive motions, use of the wrists, hands and/or fingers, including use of computers, scanners, printers, calculators, mobile and other telephones and answering systems and the like.

• Daily moving about to accomplish tasks including walking, stooping, crouching, and/or kneeling (sometimes in confined spaces), accessing files in cabinets and on electronic devices and attending meetings inside the office and at jobsites.

• Occasionally ascending or descending ladders, stairs, escalators, scaffolding, ramps, and the like.

• Daily bending, lifting, and moving up to 15 lbs.; occasionally lifting and moving up to 50 lbs.

• Daily respectful oral, written, and electronic communication with various stakeholders as necessary to exchange project information and meet internal client objectives and deadlines.

• Daily multi-tasking and stress management while performing work under strict deadlines.

• Routinely travel to and between meetings and/or jobsites in motor vehicles, airplanes and by other means; occasional significant distance travel and/or overnight stays depending upon project requirements.

• Routinely exposed to loud construction noise and other busy and noisy environments.

• Routinely performing duties in outdoor weather conditions offsite and/or at jobsites.

REQUIRED EDUCATION + CREDENTIALS + EXPERIENCE

• Professional degree in architecture, construction management, engineering or related field, or requisite experience required.

• Architecture/Engineering licensure and/or CSI-CCCA credentials in good standing preferred.

• Appropriate experience within the construction industry will be considered in lieu of a professional degree.

• AIA, CSI, and/or other current achievement affiliations in good standing preferred.

• CSI-CDT, CSI-CCCA, RAS, LEED and/or WELL accreditation preferred.

• Generally, five+ years post-graduation experience with exposure to relevant CA experience.

EQUAL EMPLOYMENT OPPORTUNITY POLICY

BOKA Powell is proud to be an Equal Employment Opportunity employer. Please refer to BOKA Powell’s Collective Office Manual for full EEO policy.

A WORD ABOUT FUTURE CHANGES

This job description provides only a general description of the position and it does not constitute an exhaustive listing of activities, duties or responsibilities required of the position. Naturally duties, responsibilities and activities may evolve and change over time and new duties may be assigned at any time with or without notice consistent with business needs

JOB SUMMARY

The Interior Designer III position manages multiple large complex projects concurrently and can be relied upon to present directly to the client on technical and design solutions Liaises with Project Manager, Architects and consultants. Develops and represents lead technical viewpoint on projects. Project size differentiates this position from the senior level.

ESSENTIAL DUTIES + RESPONSIBILITIES

• Communication:

  • Assists Project Manager in developing progress reports, proposals, required documents to various audiences, including project team, and client relationships.

  • Frequently communicates with team/peers on assignments, questions, progress, and completion of tasks.

  • Communicate effectively and work collaboratively with all “stakeholders” (such as owners, project managers and other staff, consultants, contractors, vendors, and others) in a proactive integrated project-delivery process throughout all project phases to achieve client, project and internal firm goals.

• Teamwork:

  • Provides leadership for a project team with a senior project manager by building and motivating team members to meet project goals, adhering to their responsibilities and project milestones.

  • Delegate tasks and responsibilities to appropriate personnel

  • Collaborate, support, and mentor staff with-in a team-building work environment, where team members have fun while effectively working together toward meeting internal performance and client objectives.

• Proposals:

  • Assist in the preparation and review of proposals and contracts for the assigned projects.

  • Assist in determining project-specific information including overall project scope, fee estimating, and project scheduling.

  • Involved in business development by maintaining existing client relationships and foster new relationships.

• Design/Documentation Phase Involvement:

  • Review drawings and specifications for quality, completeness, coordination, and constructability both internally and with consultant documents.

  • Actively participate in design and production meetings as requested by the Project Manager, Principal or Partner.

  • Ensure internal quality control and quality assurance is adhered to through the life of the project as requested by Project Manager, Principal or Partner.

• Project Management:

  • Develops project work plans, including staffing, and oversees/plans all architectural aspects of construction projects from Concept / Schematic Design Phase through Construction Administration.

  • Delegate tasks and responsibilities to appropriate personnel, ensuring individual job assignments are completed timely and consistent with project requirements.

  • Proven ability to conform to shifting priorities, demands and timelines through analytical and problem-solving capabilities.

  • Monitor, track and control outcomes to resolve issues, conflicts, dependencies and critical path deliverables.

  • Involved with client budgets, schedules, and programs; project communication and documentation; office administrative tasks; and project team assignments to ensure the most efficient and cost-effective execution of all assigned projects.

• Project Involvement:

  • Oversees creating and developing design concepts while implementing design criteria and complying with jurisdictional requirements including appliable codes, COMcheck, BOMA, TAS etc.

  • Assigned to handle specific technical design aspects of a project including investigating, evaluating, and recommending the design solutions and construction details that best meet the client’s needs.

  • Oversees the coordination materials and responsible to produce project specifications while preparing detailed construction documents with a team.

  • Oversees the development of the furniture selection packages, material selection, bid packages and specifications of FF&E on a project.

• Standards + Codes:

  • Perform jurisdictional research through application and permit tracking.

  • Oversees the development, submission and presentation of plans and documents to appropriate authorities for TAS review and permitting approvals.

  • Responsible for ensuring the quality control and quality assurance program is initiated and adhered to throughout the life of the project.

• Construction Administration:

  • Review and provide feedback on proposed construction cost estimates and construction schedules.

  • Perform construction observation and jobsite visits, attend OAC meetings and assist construction administrators with submittal and RFI reviews and generating documents for PR issuance and internal administrative tasks.

  • Has a basic understanding construction administration phase including client and contractor relationships on assigned projects.

• Culture:

  • Take personal responsibility for fostering a nurturing, positive and respectful work environment.

  • Gets involved with MOR groups and promotes the office mission, vision, and values.

  • Mentors’ interns and design professionals as part of our internal mentorship program.

• Abide by and fully support compliance with all firm policies and maintain daily attendance reliability in the office, or as assigned, and in accordance with policies.

• Performance of other related duties as assigned.

REQUIRED KNOWLEDGE + SKILLS

• Job Knowledge:

  • Demonstrated strong attention to detail and ability to perform each essential duty and responsibility effectively.

  • Excellent organizational and multi-tasking skills and ability to accomplish tasks under strict deadlines.

  • Strong leadership and communication skills, including verbal, written and technology-based communication skills, graphical skills, and design ability.

  • Ability to work effectively individually and/or in a team atmosphere.

  • Ability to manage multiple projects at one time.

  • Excellent problem-solving, negotiation and consultation skills and the ability to take appropriate decisive action.

  • Advanced knowledge of architectural building systems, construction methodology, design, trends, material application, sustainability, integrated design, and LEED guidelines.

  • Strong ability to translate client ideas into visual and/or tangible references such as drawings or models.

  • Mentors junior staff and lead others by example.

  • Ability to present to clients and assist and participate in marketing/project interviews.

  • Available for limited travel, works hours as required to meet training and project requirements/deadlines.

  • Continue professional development to keep abreast of emerging technologies, methods, and best practices.

• Technology:

  • Strong proficiency in Bluebeam, MS Office (Outlook, Word, Excel, PPT, OneNote, & Teams), and Revit/BIM360 preferred.

  • Working knowledge of AutoCAD, Adobe CC (Ps, Id, & Ai) Clarity, Deltek Vision, Enscape, MS Project, Tonic, and Sketchup preferred.

  • Working knowledge of Spec Source preferred.

REQUIRED EDUCATION + CREDENTIALS + EXPERIENCE

• Professional degree in interior design or related field required; Bachelor of Arts or Science in Interior Design or a Bachelor of Interior Design and/or Master of Interior Design preferred.

• Interior Design licensure in good standing required; NCIDQ certification preferred.

• NCIDQ, IIDA and/or other current achievement affiliations in good standing preferred.

• CSI, LEED and/or WELL accreditation preferred.

• Experience in construction administration

• Generally, eight+ years post-graduation experience in interior design; comparable experience in related fields will be considered.

EQUAL EMPLOYMENT OPPORTUNITY POLICY

BOKA Powell is proud to be an Equal Employment Opportunity employer. Please refer to BOKA Powell’s Collective Office Manual for full EEO policy.

A WORD ABOUT FUTURE CHANGES

This job description provides only a general description of the position and it does not constitute an exhaustive listing of activities, duties or responsibilities required of the position. Naturally duties, responsibilities and activities may evolve and change over time and new duties may be assigned at any time with or without notice consistent with business needs